American Society for Engineering Education
To: ASEE IL/IN Executive Board
Secretary, ASEE IL/IN Section
Phone: 765 494-0636
Re: IL/IN Executive Board Meeting Minutes
Robert J. Hofinger (RH), Purdue University– Columbus
Carmine Polito (CP), Valparaiso University
Doug Tougaw (DT),
Overview of Meeting Agenda and Accomplishments
Detailed notes: (action items are underlined)
JPM - Complements on revitalization of IL/IN section compared to two years earlier when chapter was on the brink of dissolution.
CP: prior to weekend, Bass account $8661, Operating account $139.
DT: Approximate financial estimates for section conference
Registration Fees $4250
Van Rental $150
Ice Cream Social $200
Pizza, drinks, etc. $200
Mailing Expenses $250
Executive board mail $100
Total expenses $3925
DT: previous figures within
$100-$200 of actual. After conference, DT will write check to ASEE to close
out accounts for conference at
DT: reviewed conference preparations and expenses. Everything in order.
2004 to be hosted by Illinois
Central College (ICC) and
2005 - have tentative offer from
No objections from any present regarding these locations for 2004-2005.
DT: was $100 for each of these in past.
Concurrence - stay with these amounts.
DT: will write check for these awards.
DT: can’t give cash to student awardee’s, so giving $25 Barnes & Noble gift certificates.
Discussion: consider officer rotation in the interest of continuity - e.g., treasurer, then chair-elect, then chair. No formal policy on this, but this may become the norm.
Discussion: need to train succeeding treasurers.
Group collectively selected following officer slate. Except for Dennis Kroll who wasn’t present, all other nominees consented to the selection. Resolve status of Kroll regarding conference co-chair commitment.
Chair Heidi Diefes-Dux
Chair Elect: Michael Kozak
Treasure: Carmine Polito
Conference Co-Chairs: Robert Bloompott, Dennis Kroll (pending consent),
Secretary: Mark C. Johnson
Discussion: responsibility of conference chairs vs. section chair - section chair should not, in general, be responsible for conference.
MCJ & group discussion: brainstormed ideas for IL/IN section web site & identified sources of information. Develop web site based. Register for a domain name.
DT: no outstanding campus rep. nomination this year.
HDD: campus rep. activity is minimal. Section chair should take responsibility for revitalizing role of campus reps. Email lists of campus reps from ASEE national are out of date. Send email to reps on list, see who is even still located at the indicated campus.
JPM: Section chair deosn’t have authority to assign/remove campus reps. This is the official responsibility of the Dean at each school. Section reps are supposed to submit annual reports to ASEE.
HDD: will contact Deans regarding campus reps & will contact Dwight Waddell to get list of section reps.
HDD: regarding involvement of
future K-12 educators - First task is getting
JPM: regarding approach to extended terms for section officers. Mandating multi-year terms requires section bylaws change. Informally, there is nothing that forbids re-electing a person for an additional term.
DT & group concurrence: think about and review possible bylaw change for terms of section officers. Formally propose and bring up for vote in 2004 section meeting.
Q (from MCJ): When do new officers officially start?
A (from JPM): Right after the ASEE national conference.
RH: Willing to serve as Section Campus Representative.
Summary of action items:
Note: in general, conference co-chair are responsible for organizing the 2004 conference, but following are specific action items that came up. For some actions, the task was not yet delegated.
After conference, write check to
ASEE to close out accounts for conference at
Firm up location selection for 2005.
Resolve status of Kroll regarding conference co-chair commitment.
Contact Deans regarding campus reps & contact Dwight Waddell to get list of section reps. (HDD)
Develop web site based. Register for a domain name. (MCJ)
Bring in education faculty to conference to speak on standards and issues affecting ability to bring engineering into classroom.
Think about and review possible bylaw change for terms of section officers. Formally propose and bring up for vote in 2004 section meeting.