American Society for Engineering Education

MEMORANDUM

 

Date:               April 8, 2003

 

To:                   ASEE IL/IN Executive Board

 

From:               Mark C. Johnson

                        Secretary, ASEE IL/IN Section

                        Phone: 765 494-0636

                        email: mcjohnso@purdue.edu

 

Re:                   IL/IN Executive Board Meeting Minutes

 

On April 4, 2003 from 5:00-7:00pm, the IL/IN executive board met at Valparaiso University immediately prior to the beginning of the 2003 IL/IN Section Conference.

 

In attendance:

 

            Robert Bloompott (RB), Illinois Central College, Peoria

            Frank Brattain (FB), Purdue University - Richmond

            Heidi Diefes-Dux (HDD), Purdue UniversityWest Lafayette

            Deborah Follman (DF), Purdue University - West Lafayette

            Robert J. Hofinger (RH), Purdue University– Columbus

            Mark C. Johnson (MCJ), Purdue UniversityWest Lafayette

            Michael Kozak (MK), Purdue University - Richmond

            J. P. Mohsen (JPM), University of Louisville, Zone representative

            Carmine Polito (CP), Valparaiso University

            Doug Tougaw (DT), Valparaiso University, meeting host and conference chair

            Peter Weiss (PW), Valparaiso University

 

Overview of Meeting Agenda and Accomplishments

 

  1. Report from ASEE national (JPM): congratulations for significantly revitalizing the IL/IN section.
  2. Treasurer's Report--Current account balances before the 2003 conference (CP): prior to weekend, Bass account $8661, Operating account $139.
  3. Summary of preparations for the 2003 conference including a brief financial report. (DT), see detailed notes which follow.
  4. 2004 and 2005 conference sites (BP & MK): 2004 to be hosted by Illinois Central College (ICC) and Bradley University. Most activities to be at ICC. 2005 (tentatively) to be at Purdue University - Richmond.
  5. 2003 Outstanding Teaching Award and Outstanding Paper honorarium (DT)
  6. Officer nominations, schedule of progression through offices, etc. (DT): Selected slate of officers to be presented at Section meeting on Saturday.
  7. Other new business: discussed web site plans (MCJ), revitalization of campus reps (HDD), efforts to involve future K-12 educators (HDD), constitutionality of extended officer terms (JPM)

 

 

Detailed notes: (action items are underlined)

 

  1. Information from ASEE Headquarters – J.P. Mohsen

 

JPM - Complements on revitalization of IL/IN section compared to two years earlier when chapter was on the brink of dissolution.

 

  1. Treasurer's Report--Current account balances before the 2003 conference (CP):

 

CP: prior to weekend, Bass account $8661, Operating account $139.

 

DT: Approximate financial estimates for section conference

 

            Registration Fees                                $4250

           

            Lunch                                                  $2000

            Van Rental                                            $150

            Refreshments                                        $275

            Ice Cream Social                                   $200

            Pizza, drinks, etc.                                  $200

            Mailing Expenses                                  $250

            Proceedings                                           $450

            Miscellaneous                                        $300

            Executive board mail                            $100

 

            Total expenses                                     $3925

 

DT: previous figures within $100-$200 of actual. After conference, DT will write check to ASEE to close out accounts for conference at Valparaiso.

 

  1. Walk though of preparations for 2003 conference

 

            DT: reviewed conference preparations and expenses. Everything in order.

 

  1. 2004 and 2005 conference sites (BP & MK):

 

2004 to be hosted by Illinois Central College (ICC) and Bradley University, both in Peoria.  Most activities to be at ICC.  RB (from ICC) brought call for papers for 2004 conference to distribute at this year’s conference. All publicity will credit both ICC and Bradley as hosts.

 

2005 - have tentative offer from Purdue University - Richmond, IN. Do not advertise this as the site yet. Firm up location selection for 2005.

 

No objections from any present regarding these locations for 2004-2005.

 

  1. 2003 Outstanding Teaching Award and Outstanding Paper honorarium (DT)

 

DT: was $100 for each of these in past.

 

Concurrence - stay with these amounts.

 

DT: will write check for these awards.

 

DT: can’t give cash to student awardee’s, so giving $25 Barnes & Noble gift certificates.

 

  1. Officer nominations, schedule of progression through offices, etc:

 

Discussion: consider officer rotation in the interest of continuity - e.g., treasurer, then chair-elect, then chair. No formal policy on this, but this may become the norm.

 

Discussion: need to train succeeding treasurers.

 

Group collectively selected following officer slate. Except for Dennis Kroll who wasn’t present, all other nominees consented to the selection. Resolve status of Kroll regarding conference co-chair commitment.

 

Chair                                       Heidi Diefes-Dux

Chair Elect:                             Michael Kozak

Treasure:                                  Carmine Polito

Conference Co-Chairs:           Robert Bloompott, Dennis Kroll (pending consent),

Secretary:                                Mark C. Johnson

 

Discussion: responsibility of conference chairs vs. section chair - section chair should not, in general, be responsible for conference.

 

  1. New Business - Web Site

 

MCJ & group discussion: brainstormed ideas for IL/IN section web site & identified sources of information. Develop web site based. Register for a domain name.

 

  1. New Business - Need for campus reps to be active.

 

DT: no outstanding campus rep. nomination this year.

 

HDD: campus rep. activity is minimal. Section chair should take responsibility for revitalizing role of campus reps. Email lists of campus reps from ASEE national are out of date. Send email to reps on list, see who is even still located at the indicated campus.

 

JPM: Section chair deosn’t have authority to assign/remove campus reps. This is the official responsibility of the Dean at each school. Section reps are supposed to submit annual reports to ASEE.

 

HDD: will contact Deans regarding campus reps & will contact Dwight Waddell to get list of section reps.

 

  1. New Business - involvement of K-12 educators.

 

HDD: regarding involvement of future K-12 educators - First task is getting school of Ed. facutly interested. There is grant money out there to promote engineering in K-12. Way to get started: bring in education faculty to conference to speak on standards and issues affecting ability to bring engineering into classroom.

 

  1. New  Business - extending terms of officers?

 

JPM: regarding approach to extended terms for section officers. Mandating multi-year terms requires section bylaws change. Informally, there is nothing that forbids re-electing a person for an additional term.

 

DT & group concurrence: think about and review possible bylaw change for terms of section officers. Formally propose and bring up for vote in 2004 section meeting.

 

Q (from MCJ): When do new officers officially start?

 

A (from JPM): Right after the ASEE national conference.

 

RH: Willing to serve as Section Campus Representative.

 

 

Summary of action items:

 

Note: in general, conference co-chair are responsible for organizing the 2004 conference, but following are specific action items that came up. For some actions, the task was not yet delegated.

 

After conference, write check to ASEE to close out accounts for conference at Valparaiso. (DT)

 

Firm up location selection for 2005.

 

Resolve status of Kroll regarding conference co-chair commitment.

 

Contact Deans regarding campus reps & contact Dwight Waddell to get list of section reps. (HDD)

 

Develop web site based. Register for a domain name. (MCJ)

 

Bring in education faculty to conference to speak on standards and issues affecting ability to bring engineering into classroom.

 

Think about and review possible bylaw change for terms of section officers. Formally propose and bring up for vote in 2004 section meeting.